How to Conduct a Successful Remote Board Meeting

When conducting a remote board meeting, it’s crucial to have a solid structure that keeps the discussion efficient and on track. This is much easier if the participants have a plan that guides them at all times. It’s also helpful to send the agenda along with any related documents to attendees prior to the meeting through a secure online board portal where they can note down notes as they add items, and examine them prior to the meeting begins.

Distractions should be minimized to ensure an efficient remote board meeting. Ideally, participants should join the call from a quiet office or home setting that doesn’t have numerous distracting sounds. This reduces the likelihood that they’ll be distracted and miss important issues being discussed during the meeting.

It’s also recommended to ask the participants to muffle their microphones while not speaking, in order to reduce distracting background noise. The person in charge of recording minutes must document every motion in full and include who made the motion and who seconded the motion. This is crucial for keeping a precise record that can be used as a reference for legal reasons in the future.

It’s also important to stick to the deadlines you set for each item on the agenda to prevent the meeting becoming a drag. You can help promote a productive meeting by encouraging participants to place ad-hoc issues in a parking http://www.boardgreenroom.com/ space to ensure they don’t distract from the main discussion.