How to Choose Document Sharing Software

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Document sharing software allows multiple users to collaborate on a document simultaneously. This reduces the chance of miscommunication and helps speed up project turnaround.

Online document sharing is simpler to manage than sending emails with attachments, and can be done on any device that has an internet connection. It also helps save space required to keep hard copies and removes restrictions on the size of files.

There are a variety of ways to share files including using FTP and SFTP cloud storage services such as Box, and P2P networks However, the top document sharing tools feature centralized management interfaces as well as security features to ensure encryption and data-in-transit security, and real-time synchronization.

Project managers should also be looking for features like control of history and version, as well as collaboration detection to make it easy to keep track of changes and ensure that everyone is working on the latest draft. The ability to comment on and assign tasks also allows teams to communicate about documents.

ClickUp is a fully integrated project management tool with document sharing capabilities. Its permissions are granular, allowing users to choose who can view edit, delete, or view files. They can also see who is currently editing the document in real-time. File syncing is a way to keep the latest versions of files available across all devices and collaboration detection allows users to see who else is editing or viewing. The tool offers a large collection of spreadsheets, wikis and notes to aid teams in staying on track.